No matter what type of event you are planning, there are always a million questions.
Here are a few of our most frequently asked questions. Feel free to shoot us an email or call with anything else you might need to know.
FAQ
How far in advance should we reserve a date for our event?
The sooner the better. Weddings book up far in advance. Corporate and social events tend to be scheduled a bit closer to the date. The more time the better.
Do you provide tables and chairs for your main hall?
We sure do! We have 250 chairs and 30 tables of various types.
WHAT IS REQUIRED TO RESERVE A DATE?
We require a signed contract, as well as 50% of your date’s rental fee 90 days prior to your event date. The second half of your rental fee will be due 30 days prior to your event date, along with a $300 refundable security deposit.
How long do we get to use your facilities?
The space is yours up to 12 hours, more if scheduling allows. We’re super flexible as long as your event doesn’t interfere with another.
What is provided at your ceremony sites?
We’ve just completed an amazing ceremony space that was designed with all forms of ceremonies in mind. You can change orientation to serve whatever you create. It’s up to you how you would like to use the space.
Are pets allowed at your facilities?
If it’s a wedding you are considering, many couples love having their special pet(s) with them on their big day. We are a puppy friendly spot. Just makes sure you clean up after them and that they are well managed. Your deposit can be used to cover any damage.
Does your event locations have overnight accommodations?
We do not offer overnight accommodations. The onsite event team can provide you with nearby accommodation suggestions based on your needs.
What is included in the rental price of the venue?
The answer to this question is located in the amenities page of this web site.
Are the various event venues climate controlled?
The main hall is fully controlled. The outdoor patio and Ceremony Space have both misting systems as well as heaters to keep you guest comfortable during the ever changing Texas weather.
What types of tables are available?
We have seating for 200 or more depending on your configuration. The amenities page offers some specifics, but always ask as our inventory is constantly evolving.
Who sets up and breaks down the tables and chairs inside and the chairs at the ceremony site?
The setup and breakdown are handled by the onsite team.
What size should the table linens be?
Depending on what tables you end up using we will provide with the details and numbers.
What decor restrictions exist indoors?
As long as the space is not damaged and the pieces can easily be set up and broken down, you’re welcome to use them. The set up can be handled by our team, but additional setup fees would apply. You can either have the rental company set it for you or speak with our team to have it set up, whatever is best for you. The damage deposit may cover any damages, but keep in mind it’s your responsibility to leave the space as you found it.
What restrictions exist for outdoor decor or items to toss upon departure?
We ask that you do not use rice or anything else that can be ingested by wildlife, as it can be deadly. We ask that no petals, candles, confetti/glitter, or anything in that realm is used as it’s impossible to clean up. Heavy cleanup charges would be applied.
Does Coyote Garden Hall have dressing rooms?
We have bridal and groom suites that are perfect for entourage to get ready.
What kitchen amenities are available?
The kitchen is a service kitchen. It has residential quality appliances and is perfect for an off premises catering company to work out of. It is not a commercial kitchen.
What are the rules for alcohol?
What is the day of rental time policy?
The space is yours up to 12 hours, possibly longer if we have space available for you.
Who is in charge of cleanup?
The clean up of the space is on us. We’ll show you exactly what the clean up policy is and what constitutes extras. It’s simple: leave it as you found it and you’ll be in a good shape.
We’ll handle the garbage from the event but we ask that your caterer takes all their trash with them upon departure. The details will be shown to you by our event specialist.
Are there any extra costs or hidden fees?
Our pricing and fees are 100% transparent. We want you to have an experience that is flawless. Surprise charges are never fun and we just don’t have them.
May we take bridal and/or engagement pictures on property?
Yes, up to two hours. We ask that you contact your event specialist to schedule this as our first priority is to our events on a given day. If there is not events scheduled, you are more than welcome to come and take photos in the gardens or around the venue.
DO YOU DISCOUNT FOR NON-PROFITS AND FUNDRAISING?
For non-profit/fundraiser events we offer a 40% discount for Monday-Thursday and a 15% discount for weekends.